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Still juggling spreadsheets, emails, and WhatsApp messages?
Managing school group homestays is complex. Between matching students to hosts, tracking dietary needs, coordinating local organisers, and keeping agents in the loop - things can fall through the cracks fast.
If you're using a patchwork of spreadsheets, email chains, and last-minute texts, you're not alone, and there's a better way.
Everything in one place
Time-Saving Automation
Logs help you keep track of changes.
We designed Homestay Pro with real agencies in mind. Whether you're placing two students or two hundred, our platform helps you manage everything from initial enquiries to placing lists, invoicing and payment runs, without the chaos.
No more endless calls. No more lost info. Just smooth, efficient group coordination.
Why Homestay Pro?
Homestay Pro takes the stress, mess, and midnight spreadsheets out of running your homestay bookings, so you can focus on the people, not the paperwork.
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Host Family Management
Hosts can update their availability, view and accept or decline booking requests. Updating your lists in real - time.
Hosts can log in anytime and see the most recent programme information, dietary requirements or special information. No more repetitive messages asking what time the group is arriving!
Agent Access
Agents can request bookings, upload group breakdowns, programmes and dietary info. They can view finished lists and invoices, all through their own portal.
No need for endless email attatchments and updated spreadsheets!
New booking requests from agents allow you to search if space is available and respond super quick, increasing your bookings!
Agents can share your finised list with teachers, who then place the students directly on the system. Once saved you and your hosts can view the dietary information.
No copy & Paste here!
Rapid list creation
Create accommodation lists in minutes by assigning available hosts and sending automatic booking requests. Once hosts log in and confirm, your list is done!
You can literally manage, edit, complete and send your lists from your phone!
HSP will only show available hosts that aren't on other lists with real - time availability
Key Features
What You Can Do with Homestay Pro?
Feature Highlights:
Booking Overview
See all groups, dates, and placements in one central dashboard.
Host Matching
Match students to host families based on capacity, preferences, and distance.
Dietary & Notes Management
Track allergies, special needs, and group instructions with ease.
Message Log & Updates
Keep a record of all messages and updates sent to hosts or local staff.
Reporting & Margins
View financials, margins, and payment tracking in real-time.
Role-Based Access
Give local organisers the access they need — and nothing more.
Host Family Management
Hosts can update their availability, safeguarding documents, and compliance status — giving you accurate data without chasing.
Agent Access
Agents can request bookings, upload group and dietary info, and view accommodation lists and invoices, all through their own portal.
Rapid List Creation
Create accommodation lists in minutes by assigning available hosts and sending automatic booking requests. Once hosts confirm, your list is done!
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Our Clients
Why Homestay Providers Choose Homestay Pro
